North Carolina County Clerks Association

About us

History

With our first organizational meeting on November 11, 1976 at the Institute of Government, Chapel Hill, the NCACC was formed to provide an opportunity to exchange ideas and techniques used in the performance of the Clerks’ duties, to obtain information on the operation of the respective departments in the 100 counties of the state, to obtain knowledge on existing and new federal and state programs and laws affecting county government, to keep abreast of new trends implemented in and by county governments in the state and to promote, create and improve efficiency in the operations and record keeping of the Clerks’ office throughout the state of North Carolina.

Mission

Our goal is to create a professional organization that would give opportunities for Clerks to exchange ideas/information and initiate plans for continuing organizational activities, formulate specific projects to help develop strong leadership and to separate the position of Clerk to the Board of Commissioners from other positions which had historically performed the duties of Clerk, i.e., Register of Deeds, Finance Officer, Manager.

All Upcoming Events


Conferences and Workshops


2021 Virtual Annual Conference

April 21-23, 2021 – PAST

  • Letter from the President
    County Clerk President

    Letter from the President

    Winter, 2021

    Hello Clerk Family,

    Wow, I think 2021 has decided it would not be outdone by 2020!  What a year it has been so far!  I thought it would be fitting to share a quote that I came across in early January that really stuck with me –  

    Learn from yesterday, live for today, hope for tomorrow!”

    Spring will be here before we know it, and due to the persistent conditions with the pandemic, the Board of Directors has decided to cancel the in-person 2021 Annual County Clerk’s Conference in New Hanover County, and convert it to a VIRTUAL platform.  The virtual conference will be held during the same date range (April 21-23).  Please continue to reserve these dates and we will get more information out to the Listserv and on this website as soon as possible.  Also, anyone who carried forward their conference registration fees from the cancelled March 2020 Conference at Great Wolf Lodge, will be reimbursed in full.  Please contact Lindsay Ray, Treasurer, for more information.

    A quick reminder – if you have not started on your 2021 Outstanding Clerk Point sheet, that deadline is just around the corner.  Please contact Julie Bennett, Committee Chairperson, if you have any questions.

    I want to thank all of you for what you do for the Association and for your counties.  Thank you for forging ahead and providing leadership and knowledge to your communities during these uncertain times!  I hope to see you all in April at the virtual Annual Conference.

    Sincerely,
    Donna S. Buff, President
    NC Association of County Clerks

2019-2020 Officers (L to R) Debbie Harris, Treasurer, Davidson County; Trisha Hogan, Secretary, Transylvania County; Donna Buff, Vice President, Gaston County; Jason Robinson, President, Scotland County
2019-2020 Board of Directors: (L to R) Lauren Linker, Cabarrus County; Denise Hogan, Wake County; Julie Wand, Onslow County; Lindsay Ray, Chatham County; Melissa Long, New Hanover County

Contacts

Officers and Board of Directors

PositionNameCountyContact
PresidentTrisha HoganTransylvaniaEmail Trisha Hogan
Vice PresidentDebbie HarrisDavidsonEmail Debbie Harris
SecretaryLindsay RayChathamEmail Lindsay Ray
TreasurerMelissa LongNew HanoverEmail Melissa Long
Past PresidentDonna BuffGastonEmail Donna Buff
DirectorLauren LinkerCabarrusEmail Lauren Linker
DirectorDebra IveySouthwestern COGEmail Debra Ivey
DirectorVickie KingKinstonEmail Vickie King
DirectorPhyllis NowlenClevelandEmail Phyllis Nowlen
DirectorCarol BowdenWayneEmail Carol Bowden
Officers & Directors
From left to right are: Trisha Hogan, Melissa Long, Donna Buff, Lindsay Ray, Phyllis Nowlen, Debra Ivey, and Debbie Harris. Vickie King attended virtually.

Directory

There are many names and many faces to remember! The Directory of County Clerks & Deputy Clerks gives you a unique opportunity. It will assist in helping you to begin putting faces with names or just prove as a refresher from those you’ve met in the past. It is also a great networking tool! Updates to the directory may be submitted to Melissa Long.

Committees

The NCACC President will appoint all committees and has the duty to see that all committees function effectively.

There are currently 18 Committees: Nominating, Outstanding Clerk, Program, Site Selection, Scholarship, Membership, Homepage, Newsletter, Historian, Professional Development, State Certification, Scrapbook, Records Retention, Goody Bag, Door Prize, Hospitality and Directory.

Members should contact the President if they are interested in serving on any committees and/or note their interest on the membership form.

2020-2021 Committees

  • Annual Conference Planning Committee
    • Kym Crowell, Chair, New Hanover County
    • Melissa Long, New Hanover County
    • Laura Williams, Moore County
    • Lauren Linker, Cabarrus County
    • Debbie Harris, Davidson County
    • Trisha Hogan, Transylvania County
    • Lindsay Ray, Chatham County
    • Jason Robinson, Scotland County
    • Vickie King, Lenoir County
    • Phyllis Nowlen, Cleveland County
    • Debra Ivey, COG
    • Donna Buff, Gaston County
  • Birthdays
    • Gwen McGougan, Chair, Hoke County
    • Nan Holton, Craven County
    • Paula Seamster, Caswell County
    • Lynn Wilson, Davidson County
  • Bylaws Revision
    • Phyllis Nowlen, Chair, Cleveland County
    • Ashleigh Sloop, Forsyth County
    • Melissa Long, Pender County
    • Sarah Call, Wilkes County
    • Jennifer Gamble, Lee County
    • Janice Evans, Nash County
    • Carol Bowden, Wayne County
    • Jessica Godard, Martin County
    • Courtney Norfleet, Pamlico County
    • Vickie King, Lenoir County
    • Kay Draughn, Burke County
  • Clerks’ Reference Guide
    • Lindsay Ray, Chair, Chatham County
    • Katie Mosher, Beaufort County
    • Debra Ivey, SW COG
    • Debbie Harris, Davidson County
    • Thom Freeman-Stewart, Orange County
    • Renee Fleetwood, Hertford County
  • Directory
    • Melissa Long, Chair, New Hanover County
    • Amy Anderson, Iredell County
    • Katie Mosher, Beaufort County
    • Monica Toomer, Durham County
    • June Hall, Columbus County
  • Fundraising
    • Trisha Hogan, Chair, Transylvania County
    • Debbie Harris, Davidson County
    • Katie Mosher, Beaufort County
    • Dana Cuddington, Johnston County
  • Goody Bag & Door Prize
    • Vickie King, Chair, Lenoir County
    • Debra Weary, Granville County
    • Dana Cuddington, Johnston County
    • Angela Stacks, Gaston County
    • Monica Toomer, Durham County
  • Historian
    • Jason Robinson, Chair, Scotland County
  • Membership
    • Debbie Harris, Chair, Davidson County
    • Debra Weary, Granville County
    • Brenda Reaves, Person County
    • Lynn West, Union County
    • Jessica Godard, Martin County
    • Courtney Norfleet, Pamlico County

  • Nominating
    • Jason Robinson, Chair, Scotland County
    • Phyllis Nowlen, Cleveland County
    • Debra Ivey, SW COG
    • Julie Wand, Onslow County
  • Outstanding Clerk
    • Julie Bennett, Chair, Washington County
    • Paula Woodard, Johnston County
    • Kristen King, Franklin County
    • Carolyn Barger, Rowan County
  • Professional Development & Program
    • Trisha Hogan, Chair, Transylvania County
    • Donna Buff, Ex-Officio, Gaston County
    • Debbie Harris, Ex-Officio, Davidson County
    • Lindsay Ray, Ex-Officio, Chatham County
    • Lauren Linker, Cabarrus County
    • Phyllis Nowlen, Cleveland County
    • Kym Crowell, New Hanover County
    • Melissa Long, New Hanover County
    • Monica Toomer, Durham County
    • Tory Frink, Alamance County
    • Dana Crisco, Randolph County
  • Scholarship
    • Donna Buff, Chair, Gaston County
    • Jason Robinson, Scotland County
    • Lindsay Ray, Chatham County
    • Julie Wand, Onslow County
    • Debbie Harris, Davidson County
    • Julie Bennett, Washington County
  • Scrapbook
    • Kristen King, Chair, Franklin County
    • Karen Davis, Camden County
    • Dana Cuddington, Johnston County
    • Angela Stacks, Gaston County
    • Dena Cook, Richmond County
  • State Certification
    • Kym Crowell, Chair, New Hanover County
    • Courtney Norfleet, Pamlico County
    • Debbie Harris, Davidson County
    • Melissa Long, New Hanover County
    • Janna Singleton, Pitt County
  • Service Requirement
    • Lindsay Ray, Chair, Chatham County
    • Julie Wand, Onslow County
    • Donna Buff, Gaston County
    • Trisha Hogan, Transylvania County
    • Lauren Linker, Cabarrus County
  • Communications Committee
    • Debbie Harris, Chair, Davidson County
    • Lauren Linker, Cabarrus County
    • Donna Buff, Gaston County
    • Melissa Long, New Hanover County
    • Carol Bowden, Wayne County
    • Paula Seamster, Caswell County
    • Debra Ivey, SW COG
    • Allen Coleman, Orange County
    • Phyllis Nowlen, Cleveland County
    • Kay Draughn, Burke County
    • Nan Holton, Craven County
    • Lindsay Ray, Chatham County
    • Vickie King, Lenoir County
    • Angela Stacks, Gaston County

Clerk of the Year Award

Tyrrell County Clerk Penny Owens Named 2020 Clerk of the Year

Tyrrell County Clerk to the Board Penny Owens was presented the 2020 Howard Holly Outstanding Clerk of the Year Award on April 23, 2021, during the North Carolina Association of County Clerks Annual Conference. The Conference was held virtually (due to COVID-19). Mrs. Owens received the award during the virtual banquet on Friday morning.

Mrs. Owens has worked for Tyrrell County for 19 years as the Clerk to the Board of County Commissioners.  In addition to numerous committees over the years, she has served as a member of the Association’s Board of Directors.  Mrs. Owens has achieved the status of Certified Municipal Clerk through the International Institute of Municipal Clerks. She has also achieved the designation of North Carolina Master County Clerk through the North Carolina Association of County Clerks. 

The Howard Holly Outstanding Clerk Award is presented in recognition of accomplishments superior to accepted standards and distinguished continuing contributions to county government in North Carolina.

Congratulations Penny!

Pictured above:  Tyrrell County Board of Commissioners Chair Nathan T. Everett, Clerk to the Board Penny R. Owens, Vice-Chair Nina B. Griswell and County Manager David L. Clegg

Davidson County Clerk Debbie Harris Named 2019 Clerk of the Year

Davidson County Clerk to the Board Debbie Harris was presented the 2019 Howard Holly Outstanding Clerk of the Year Award on April 23, 2021, during the North Carolina Association of County Clerks Annual Conference. The Conference was held virtually (due to COVID-19). Mrs. Harris received the award during the virtual banquet on Friday morning.

Mrs. Harris has worked for Davidson County for 18 years.  Along with being the Clerk to the Board of County Commissioners, she is also a Paralegal.  In addition to numerous committees over the years, she has served as a member of the Association’s Board of Directors, and held the offices of Secretary, Treasurer, and this year will be Vice-President of the Association.  Mrs. Harris has achieved the status of Master Municipal Clerk through the International Institute of Municipal Clerks. She has also achieved the designation of North Carolina Master County Clerk through the North Carolina Association of County Clerks. 

The Howard Holly Outstanding Clerk Award is presented in recognition of accomplishments superior to accepted standards and distinguished continuing contributions to county government in North Carolina.

Congratulations Debbie!

Pictured above in the center is Davidson County Manager Casey R. Smith as he congratulates Clerk to the Board Debbie Harris while her Commissioners look on.
  • Previous Clerk of the Year Awards
    YearNameCountyServed as President
    2018Julie BennettWashington2016-2017
    2017Paula WoodardJohnston2015-16
    2016Kristen KingFranklin2014-15
    2015Gaynell LeeLeeN/A
    2014Carolyn BargerRowan2013-14
    2013Kathy GreeneCaldwell2009-10
    2012Debby CoreBrunswick2011-12
    2011Jeanette DeeseCarteret2010-11
    2010Marcia WilsonWayneN/A
    2009Gwen BryanCraven2003-04
    2008Brenda HunterDavie2007-08
    2007Elizabeth "Libby" CornHenderson2006-07
    2006Kathy HughesBuncombe2005-06
    2005Kay BlanchardHarnett2004-05
    2004Susan BanksPitt1998-99
    2003Pam RobertsonRockingham2002-03
    2002Lois AskewWashington1993-94
    2001Joyce EnnisJohnston2000-01
    2000Wanda SmithCaldwell1997-98
    1999Sandra CatherwoodVance1996-97
    1998Betty BlankenshipCaldwell1997-98
    1997Marsha FogleCumberland1987-88
    1996Ida SmithColumbus1992-93
    1995Barbara MooreUnion1994-95
    1994Charles MashburnAlexander1991-92
    1993Bobbie WilsonGranville1989-90
    1992Alice FortnerIredell1979-80
    1991Jane ColeForsyth1983-84
    1990Oleta LopezHoke
    1989Odessa JohnsonRockingham1985-86
    1988Norma BodsfordGuilford1988-89
    1987Lucie HarrellNew Hanover1986-87
    1986None Listed in HistoryN/AN/A
    1985Eleanor CreechJohnstonN/A
    1984Judy MatthewsTransylvania1980-81
    1983Virginia EdwardsCarteretN/A
    1982Belinda FormyduvalOnslow1982-83
    1981Rachel GoinsStanly1981-82

Minutes, Forms & Resources

Membership

Dear Fellow Clerks and COG Secretaries:

Membership dues are payable during the first quarter of each fiscal year and should be remitted by September 30th of each year. If you have never joined this wonderful organization, I would like to invite you to consider it now. [Membership Application (PDF) attached here]

Membership in the Association continues to gain ground and you will surely benefit from taking advantage of the improved benefits and vital training offered to Clerks. The benefits from our professional organization, which is an affiliate of the North Carolina Association of County Commissioners, include:

Training through the Association and in conjunction with the School of Government (SOG)

Ever increasing legislation adds layers of complexity to our roles as Clerks. Training events are structured to ensure we stay abreast of those changes and the way in which they affect our profession and our boards of commissioners. We are ever mindful of the need to render sound management practices.

SOG November Clerks Academies

Topics for the annual SOG Clerk Academies are chosen by the Association and also by the NC Association of Municipal Clerks. Who better to suggest topics for training than those of us who are in the trenches on a daily basis and are in need of the most accurate and up to date information available? We constantly strive to improve the administration of our offices and the topics selected for the January Clerks School offer sound management practices to help achieve our goals.

North Carolina Certified County Clerks (NCCCC) and North Carolina Master County Clerk (NCMCC)

The Association and the SOG listened to county clerks across the state and responded to the need for a state certification program for county clerks. The program focuses on objectives that are more relevant to county government. The first inaugural class was recognized by the Dean of the SOG during the January Clerks School in January 2010. The certification may be used in conjunction with, or replace, the Certified Municipal Clerk (CMC) and Master Municipal Clerk (MMC) designation conferred by the International Institute of Municipal Clerks.

Scholarships

For clerks who need financial assistance in attending the Annual Conference, there are scholarships available. If your county has limited funds for educational training, or has imposed travel restrictions, please apply for a scholarship.

Membership Fee

We can never learn too much. The $55 membership fee is a wonderful bargain in exchange for the knowledge, training, networking, and certifications to be gained for our professional development. Download a membership application (PDF) and mail it with the $55 fee to the address listed on the application.

Respectfully,

Debbie Harris Signature

Debbie Harris
Clerk to the Board
Davidson County Board of Commissioners
NC Association of County Clerks Membership Committee, Chair