DUTIES: The Town Clerk is responsible for performing administrative work serving as Town Clerk and as custodian of all official records, preparing and maintaining records and files, maintaining the Town Code, preparing reports, providing administrative support to the Town Manager, and related work as apparent or assigned. Work is performed under the limited supervision of the Town Manager.
ESSENTIAL FUNCTIONS/TYPICAL TASKS:
- Attends all official meetings of the Town Board of Commissioners; prepares and disseminates meeting minutes; complies with statutory requirements regarding proper notice procedures for meetings, public hearings and special interest items; prepares necessary ads for publication and signs for posting; tracks advertising to verify accuracy of content, number of insertions and publication dates; prepares certifications and extracts from minutes.
- Prepares agendas and packets for meetings based on items presented for discussion; produces and distributes agendas.
- Serves as custodian of all official records and public documents; attests contracts and documents; prepares and maintains records and files.
- Coordinates the maintenance of the Code of Ordinances; manages codification, indexing, code changes, records, etc.
- Performs administrative and office assistance functions for the Town Manager, Mayor, Commission members; drafts proclamations, resolutions, ordinances, oaths of office, correspondence and other documents; drafts or reviews submitted ordinances/resolutions for consideration by Board of Commissioners; distributes official copies as appropriate.
- Compiles information, performs research, prepares reports, and executes projects assigned by the Town Manager
- Researches and responds to requests for documents and information from the public, private agencies and Town staff.
- Communicate with people inside and outside the organization of behalf of the Town or the Town Manager.
- Assists with the budget and work session materials.
- Maintains Town Board and administration website information and calendars. Plans and executes municipal social functions.
- Serves as liaison between Town elected officials and the public with respect to such matters as complaints, requests and suggestions; handles issues independently unless direct involvement of the Town official is required; distributes messages; coordinates appointments.
Knowledge, Skills and Abilities
Thorough knowledge of North Carolina General Statutes and of local ordinances governing the responsibilities of municipal clerks; thorough knowledge of the organization and functions of municipal government; general knowledge of standard and approved practices and procedures employed in the processing, safekeeping and utilization of official municipal records and documents; general knowledge of standard modern office administrative practices and procedures; considerable knowledge of the principles of grammar, spelling and composition; ability to establish and maintain complex records, documents and filing systems; ability to take notes of the proceedings of official meetings and to prepare accurate minutes reflecting the actions taken; ability to perform research and prepare reports; ability to communicate ideas effectively in both oral and written forms; ability to handle confidential information in an appropriate manner; ability to establish and maintain effective working relationships with associates, elected and appointed officials and the general public.
$58,294.36 - $72,867.95
Bachelor’s degree with coursework in business, English, public administration or a related field, and experience in office work, research, and report writing; or an equivalent combination of education and experience. Local government experience is preferred.
Possession of a Certified Municipal Clerk certification. Possession of a Notary Public license.
Valid driver’s license in the State of North Carolina.
Please submit application along with cover letter and resume to Human Resources at [email protected]
Application is available at http://www.beaufortnc.org/jobs.