Assistant to County Manager

Currituck County
Published
March 25, 2021
Location
153 Courthouse Road Ste 103, CURRITUCK, NC
Category
Billing Address
153 Courthouse Road Ste 103 Currituck North Carolina 27929
First Name
Sarah
Last Name
Tyson
Phone Number
2522323228
Closing Date
12/31/2021

Description

Assistant to the County Manager

Currituck County seeks a highly skilled and well-rounded professional for the position of Assistant to the County Manager. This person will be a member of the County Manager’s administrative team. He or she will work closely with the County Manager and support his leadership of the county staff.

Established in 1668, Currituck County is one of the five original counties in North Carolina. It is in the northeast corner of the state and includes the northern-most beaches of the world-famous Outer Banks barrier islands. Currituck County’s unique geography is divided into three sections, including the Outer Banks, mainland, and Knotts Island. It continues to experience a steady influx of growth and new home-building, especially in the northern section of the mainland. Currituck County’s estimated population is 29,257 with a growth rate of 2.62% in the past year, according to the most recent United States Census data.

Currituck County has a Commissioner-Manager form of government. It is governed by an elected seven-member Board of Commissioners. The County Manager is the chief administrative officer for the county government, which is divided into more than 25 departments. Currituck County has approximately 440 employees. The FY2021 Budget includes a General Fund of more than $55 million.

The successful candidate must work effectively with the County Manager and be able to lead staff on assigned projects and initiatives. This person must have considerable knowledge of county operations, effective communication skills, and understand the pressures of growth on county services. He or she will perform special projects as assigned, research and prepare documents for Commissioners and Manager, participate in long term planning and establishing goals, evaluate departmental operations, and make recommendations to enhance efficiency and transparency.

The Assistant to the County Manager may be required to represent County Government on behalf of the County Manager at various meetings including civic groups and/ or conferences. He or she will attend all Board meetings and aid Board members through the County Manager. This person will prepare reports and make public presentations during Board of Commissioner meetings as assigned. A bachelor’s degree in public administration or similar field and 3 to 5 years’ experience in local government required. Master’s degree preferred. The hiring salary is approximately $55,000.

Characteristics of the successful candidate should include:

  • Strong critical thinking.
  • Ability to work with initiative and independence.
  • Strong data analysis and report writing skills.
  • Strong understanding of legal, safety, and business concepts.
  • Experience with research, data collection, and report writing.
  • Ability to manage multiple projects and assignments simultaneously.
  • Ability to maintain confidential information and exercise discretion with sensitive documents and requests.

RECRUITMENT PERIOD: March 25, 2021 – until filled.

SPECIAL JOB REQUIREMENTS: Possession of a valid driver’s license. Employment drug test, driver’s history screen and criminal background check required of finalist applicant(s).

HOW TO APPLY: Online application which may be accessed at https://co.currituck.nc.us/employment-opportunities/

 The Currituck County Human Resources Department may be contacted at 252-232-3228.

An Equal Opportunity/Affirmative Action Employer

 

 

 

 

 

CURRITUCK COUNTY JOB DESCRIPTION

JOB TITLE:  ASSISTANT TO THE COUNTY MANAGER

GENERAL STATEMENT OF JOB:

The Assistant to the County Manager under general guidance and direction performs highly responsible professional, administrative, technical and managerial work in assisting the County Manager in implementing action plans and routine daily duties. Employee may be assigned specific program responsibilities to handle a variety of assignments. Work is performed under the regular supervision of the County Manager.

SPECIFIC DUTIES AND RESPONSIBLITIES:

Provides assistance to the County Manager in conducting the functions of that office.

Performs assigned and independent staff work with increasing latitude for the exercise of independent judgment.

Conducts a variety of research activities that include investigations, data gathering, legal research, preparing reports with sound analysis as needed for grant applications, public presentations, special projects and recommendations for use by the County Manager.

Coordinates and manages a wide variety of special projects as assigned by the County Manager or County Attorney.

Attends staff, committee, Commission meetings, work sessions and supervisory training sessions.

Serves as a liaison with County departments and may exercise general supervision over temporary or other staff as needed and assigned.

Prepares reports, letters and memorandums.

Utilizes computerized data entry equipment and various word processing, spreadsheet, power point and or file maintenance programs to enter, store and retrieve information as requested or otherwise necessary.

Interacts with citizens and responds to citizen’s request, inquiries and complaints.

Answers telephones, receiving inquiries and providing information or referring callers to appropriate personnel; records and relays messages, as appropriate.

Prepares presentations for the County Commissioners.

Serves as a liaison to boards, commissions, educations institutions, government agencies, the media and community based groups.

Counsels with the County Manager on methods of responding to situations and trends that are of public concerns and assist the County Manager in maintaining favorable relations with the community.

Performs related duties assigned by the County Manager.

Performs other related tasks as required.

ADDITIONAL JOB FUNCTIONS:

Serves as Deputy Clerk to the Board and performs all duties of the Clerk to the Board in the Clerk's absence.

Administrative duties as required in order to provide assistance to the County Manager in conducting the functions of that office.

Assist County Attorney with legal research, special projects and administrative duties required in conducting the functions of the Legal Department.

Establishes and maintains a variety of tangible files, filing and retrieving materials as requested or as otherwise necessary.

Utilizes computer program for electronic mail, scheduling and maintaining calendars, and maintaining contact list.

Performs duties as assigned by the County Manager or his designees during a State of Emergency or other disaster.

MINIMUM TRAINING AND EXPERIENCE

Graduation from a community college with an associate degree in business or public administration, finance, paralegal technology, or related degree and considerable advanced journey level administrative experience; or an equivalent combination of education and experience.

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED

TO PERFORM ESSENTIAL JOB FUNCTIONS

Physical Requirements: Must be physically able to operate a variety of machinery and equipment, including computers, printers, dictaphones, calculators, fax machines, copiers, etc. Must be physically able to operate a motor vehicle. Must be physically able to use a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.

Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural or composite characteristics (whether similar or divergent from obvious standards) of data, people or things.

Interpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information. Includes giving instructions, assignments or directions to subordinates and assistants.

Language Ability: Requires the ability to read literature, various types of reports, governmental records and studies, and legal documents. Requires the ability to prepare governmental reports and technical studies with the proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to be conversant in the theory, principles, and methods of effective and persuasive speaking, vice and diction, phonetics and discussion and debate.

Intelligence: Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form; and to deal with several abstract and concrete variables.

Verbal Aptitude: Requires the ability to record and deliver information and to follow and give verbal and written instructions. Must be able to communicate effectively in a variety of technical or professional languages including accounting and governmental terminology.

Numerical Aptitude: Requires the ability to utilize mathematical formulas; adding and subtracting totals; multiplying and dividing; determining percentages and decimals; and utilizing basic systems of algebra and geometry. Has the ability to use the practical application of fractions, percentages, ratio and proportion, practical algebra, descriptive statistics, and statistical inference.

Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape, visually with office equipment and recording devices.

Motor Coordination: Requires the ability to coordinate hands and eyes in using automated office equipment; to operate motor vehicles.

Manual Dexterity: Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have minimal levels of eye/hand/foot coordination.

Color Discrimination: Requires the ability to differentiate colors and shades of color.

Interpersonal Temperament: Requires the ability to deal with people at high level of management. Must be able to relate to people in situations involving problems throughout the County. Must be adaptable to performing under high levels of stress when confronted with an emergency.

Physical Communication: Requires the ability to talk and hear: (talking: expressing or exchanging ideas by means of spoken words) (hearing-perceiving nature of sounds by ear).

Language and Communication Skills Ability to read, analyze, and interpret complex documents and government laws, statutes and regulations. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to understand and communicate public and citizen concerns to appropriate employees, elected officials and appointed committee members. Ability to prepare effective written communications such as reports, press releases, official documents, and presentations. Ability to deliver effective oral presentations and speeches to the public and employee groups.

Analytical Skills Ability to understand and interpret financial statements and reports. Ability to work with mathematical and financial concepts applied to budgets, proposals, and other planning documents.

Knowledge, skills  and abilities

Must have a broad, comprehensive knowledge of all the County programs.

Must have knowledge of the principles, methods, and techniques of efficient administration, budgeting, accounting, office management, and personnel administration.

Must have knowledge of the organization and structure of government, both local and state, and county, as well as volunteer agencies.

Must have knowledge of the legal basis for programs, public records and open meeting laws, and have the ability to deal with other agencies and the general public.

Considerable knowledge of the available funding and programming resources.

Considerable knowledge of general management and business organization principles and practices.

Considerable knowledge of ethical guidelines applicable to the position as outlined by professional standards and/or federal, state and local laws, rules and regulations.

Ability to exercise considerable independent judgment and discretion in establishing, applying and interpreting policies and procedures.

Ability to effectively express ideas orally and in writing.

Ability to work in a consulting capacity and exercise leadership in contact with a variety of public, public service and business officials at various levels of authority and influence.

Ability to exercise tact, courtesy and firmness when in contact the general public.

Ability to establish and maintain effective working relationships as necessitated by work assignments.

Considerable knowledge of modern office practices, procedures and operation of office machines and computer software programs.

Ability to record, compile, summarize and analyze data from a variety of sources and prepare clear reports from such information. Ability to plan, prioritize, organize and review administrative and/or office work flow and procedures.

Ability to develop and modify work procedures, methods and processes to improve efficiency.

Ability to draft routine legal documents and maintain complex legal records.

Ability to perform record research and real property title research in the Office of the Register of Deeds, Tax Department and Clerk of Court office for land issues, sale and purchase of property, litigation and other matters.

Ability to make routine administrative decisions independently in accordance with laws, regulations, and County policies and procedures, and to solve problems and answer questions.

 

 

ED: 03/15/2021 (REV BOC)

 

Salary

$55,373 annually. Starting Salary

Qualifications

Graduation from a community college with an associate degree in business or public administration, finance, paralegal technology, or related degree and considerable advanced journey level administrative experience; or an equivalent combination of education and experience.