Administrative Assistant To County Manager/Clerk to the Board

Pender County Government
Published
December 21, 2022
Location
PO Box 5, Burgaw, North Carolina
Category
Billing Address
PO Box 5
First Name
Lisa
Last Name
Miller
Phone Number
910-259-1522
Closing Date
01.31.2023

Description

Please apply for this position on our company website: https://www.governmentjobs.com/careers/pendercountync

Performs difficult skilled administrative support work serving as primary clerical support to the County Manager and Board of Commissioners, composing and maintaining historical and current official records and minutes, preparing, and maintaining detailed, complete, official and/or confidential records and files, and related work as apparent or assigned.  Work requires a high level of discretion and often requires the use and handling of confidential information. Work is performed under the limited supervision of the County Manager. Assist with other duties as needed or assigned.

  • Acts as receptionist; greets visitors; answers telephone; provides information; forwards calls to appropriate party; assists with a wide variety of complaints and requests for information; researches and responds to inquiries.
  • Prepares resolutions, proclamations, contracts, etc., assuming responsibility for content and format; prepares agenda notebooks; prepares for Board meetings; sets up meeting room; makes sure recording equipment is in place; arranges for meals.
  • Attends Board meetings; takes and maintains meeting minutes as historical account for public inspection; submits minutes for approval; maintains agenda books; maintains files for correspondence, contracts, and other documents.
  • Assists in the preparation of the annual budget; revises and prepares notebooks for approved budget.
  • Prepares for annual Board retreat; prepares notebooks and agenda; arranges for meeting place, meals, and facilitator.
  • Follows-up on all meetings; sends letters and signed resolution to legislators, other agencies, boards, and committees' appointees; processes road repair requests; ensures contracts are signed as appropriate.
  • Ensures agendas and minutes are posted on the internet; disseminates agendas to media and sunshine list; ensures meetings are aired on cable TV.
  • Keeps boards, commissions and committees book updated; keeps up with term expirations; makes sure new appointments and reappointments are made; advertises vacancies.
  • Registers County Manager and Commissioners for conferences and meetings; makes travel arrangements; arranges meetings for County Manager and Commissioners; sets up appointments, schedules, and meeting places; schedules meetings for department managers and other agencies in the meeting room; makes schedules, board meeting calendar, holiday schedule, agenda schedule for departments, etc.
  • Attends hearings, workshops, meetings, etc. as directed by County Manager and composes a full and accurate account of all actions taken.
  • Acts as liaison with other departments, department heads and elected officials.
  • Utilizes various computer software programs including word processing, spreadsheet, publishing, and file maintenance programs to store, and/or retrieve and format information as requested or otherwise necessary.
  • Prepares annual Board of County Commissioners report.
  • Processes departmental and Board invoices and expenses; enters and approves requisitions.
  • Acts as back-up for other County commission meetings as needed; takes meeting minutes and submits for approval.
  • Files County property and liability insurance claims.
  • Acts as County Notary; attests signatures on documents.
  • Performs other related work as assigned or directed by the County Manager.

Salary

Minimum starting salary is $47,382.62. Salary is dependent upon qualifications

Qualifications

Comprehensive knowledge of standard office practices and procedures, equipment and office assistance techniques; thorough knowledge of business English, spelling and arithmetic; general knowledge of the sections of the North Carolina General Statutes that apply to public advertising for the Board; comprehensive knowledge of  the procedures, responsibilities and operation of the Board of County Commissioners and the operation of various County departments; thorough knowledge of computer programs including word processing, spreadsheet, publishing and file maintenance programs; ability to interpret and apply policies and procedures; ability to type accurately at a reasonable rate of speed; ability to communicate ideas effectively in both oral and written forms; ability to work independently in the absence of specific instructions; ability to assemble complex documents and to establish and maintain a variety of moderately complex files; ability to meet the public effectively; ability to maintain confidential information; ability to plan work to meet deadlines in a variety of situations; ability to establish and maintain effective working relationships with County officials, associates and the general public.

High school diploma or GED and extensive experience in administrative support and office operations, or equivalent combination of education and experience. Associates Degree preferred.

Possession of Notary Public license or can obtain certification. Must be willing to attend and successfully complete courses at the Institute of Government at the University of North Carolina at Chapel Hill that apply toward certification by the International Institute of Municipal Clerks (IIMC) as a Certified Municipal Clerk. Be willing, once certified, to meet the requirements for entry into IIMC Master Municipal Clerks Academy and progress toward receiving the Master Municipal Clerk designation.

Valid driver's license in the State of North Carolina.

Special Requirements

This work requires the occasional exertion of up to 50 pounds of force; work frequently sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms and pushing or pulling; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating motor vehicles or equipment and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a very quiet location (e.g. park trail, storage or file room).

Miscellaneous

Please apply at the following link: https://www.governmentjobs.com/careers/pendercountync