Administrative Assistant

The North Carolina Association of County Commissioners (NCACC) is seeking a Administrative Assistant. The ideal candidate will provide administrative support for the NCACC Risk Management Department personnel, including preparation and maintenance of detailed, complex and/or confidential records, files, reports and publications. This position will be based in Raleigh with the option to occasionally work remotely.

To Apply: Email resume and cover letter to [email protected].

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Provides administrative support to the Risk Management Department, including managing the electronic document storage and serving as primary contact for external inquiries.  
• Serves as the Clerk to the Board of Trustees, ensuring quality experiences for all members. 
• Ensures constituent management system is updated with current and correct contacts, and serve as system subject matter expert for the County Risk Group.
• Composes, types, modifies, copies and/or distributes documents and correspondence including e-mails, Board appointment letters, reports, agendas, renewal documents, reports and presentations.     
• Partners with Finance to ensure all invoices and payments are administered and processed on time and in a professional manner. 
• Coordinates meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.   
• Manages annual renewal process. 
• Provides logistical and backup support for County Risk Group field staff. 
• Sorts, indexes, organizes and maintain files, records, rotational agreements and electronic documents.  
• Performs data entry to prepare and/or update reports and logs.  
• Administers the CountyCollege user data by uploading employee rosters and resolving access issues.  
• Provide support on office management, including ensuring office cleanliness and stocked supplies. Partners with Senior Administrative Assistant on any other office-related concerns, as needed. 
• Receives inquiries, complaints and service requests and resolves them within the framework of established policies and procedures or forwards to appropriate party for disposition.   
• Oversees ordering and maintaining promotional product inventory. 
• Performs other duties as assigned. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

Education/Experience: 
High school diploma or equivalent with at least two years of experience in an administrative support role, or equivalent combination of education and experience. Experience in insurance or risk management preferred. 

Knowledge, Skills, Abilities:  
Knowledge of the Association and functions of the department and of general administrative policies and practices; comprehensive knowledge of standard office practices, procedures, equipment and office support techniques; knowledge of business English, spelling and arithmetic; ability to read, understand and interpret complex materials with complicated information that may contain excerpts from regulatory and/or legal documents; ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work independently; ability to prepare effective correspondence on routine matters and to perform office management details without referral to supervisor; ability to solve problems within the scope of responsibility; ability to operate standard office and computer equipment; ability to establish and maintain effective working relationships with officials, associates and the general public; proficiency in Microsoft Word, Excel, PowerPoint and Outlook and membership database software. 

This role will be based at the NCACC office in Raleigh with the option to occasionally work remotely. Typical work hours are 8 a.m. to 5 p.m., Monday through Friday.

TO APPLY: Please email cover letter and resume to [email protected].