Attending the 2021 Annual Conference

Health, Safety and Adherence to COVID-19 Restrictions and Protocols

To ensure this event is safe for all attendees, NCACC will take steps to comply with COVID-19 safety protocols and appreciate your cooperation.

NCACC will continue to update these anticipated health and safety measures in order to at minimum adhere CDC guidance, State of North Carolina restrictions, and venue safety protocols. Attendees will be required to abide by the health and safety protocols in place at the time of the Annual Conference. The following measures have been updated as of August 6:

  • While not mandated, attendees are STRONGLY ENCOURAGED to wear a facial covering at all times and socially distance unless actively eating and/or drinking or engaging in public speaking as part of the program.
  • Attendees may be scanned for temperature prior to entering the Wilmington Convention Center.

Please see:

The NCACC will provide attendees upon check-in with a package of five disposable masks, a bottle of sanitizer spray, and a reusable water bottle that can be filled at no-touch stations in the Convention Center.


Virtual Alternative

The NCACC is planning to offer a live stream of general sessions on Thursday (1:45 – 4 p.m.), Friday (8:30 – 11:30 a.m.) and Saturday (9 – 10:15 a.m.).

The virtual stream will be made available to county commissioners and staff. You do not need to register, and there is no charge.


Cancelling or Transferring a Registration

Refunds of registration charges are subject to a $40 cancellation fee. The fee pays for charges that NCACC incurs from credit card companies for the registration charge, as well as the refund. Refunds will not be provided for cancellations made after noon on Monday, August 2. At that point, NCACC guarantees meal counts with the facilities (the costs for meals are locked in).

A county may reassign a registration (submit a substitute registrant) at no charge, at any time prior to the event by providing notice to Kylie Ogburn at [email protected] or 919-715-4371.

If State of North Carolina restrictions or facility protocols change from what is listed above (anticipating no distancing requirements; face coverings worn except while actively eating or drinking for non-vaccinated attendees), and as a result a registrant no longer feels safe attending the conference after registering, the NCACC will consider a full refund, provided the request is made before noon on August 2. Contact Kylie Ogburn to request a refund and waiver of cancellation fees. Please include a reason for your request.

In the days prior to the conference, if you test positive for COVID-19, come into contact with someone who has COVID-19, or suspect that you have COVID-19 or have come into contact with someone who may have COVID-19, please do not attend. If, upon temperature scan, you have a fever of 100 degrees or higher, you will not be allowed to enter the Wilmington Convention Center. NCACC will refund your registration if you are unable to attend the conference for COVID-related reasons.


Ticketed Events

Annual Conference registration does not include entry into Thursday’s County Invitational Golf Tournament, Friday’s NC Association of Black County Officials (NCABCO) Scholarship Banquet, or Saturday’s President’s Reception and Banquet. Separate tickets to these functions may be purchased at www.ncaccevents.org.

Guests of Annual Conference registrants can purchase individual tickets for Thursday evening’s First Night Celebration ($25 each), or a full guest pass ($75) that covers First Night as well as lunches on all three days (added on May 27). If you purchased a guest ticket for the First Night Celebration but would prefer to upgrade to a full conference guest pass, please contact Kylie Ogburn to receive a discount code for the upgrade.

There is no charge for children age 12 and under to attend First Night Celebration.


Meals

Breakfast: Embassy Suites guests have access to extensive breakfast options at no additional charge, at the hotel. Other hotels, such as the Hampton Inn and Best Western Plus, also offer a free breakfast.

A general breakfast buffet will be offered to all conference registrants at the Hotel Ballast on Thursday, Friday and Saturday mornings beginning at 7 a.m. Spouses and family guests of conference registrants are welcome.

Lunch is included for registrants on Thursday (celebratory lunch and conference kick-off session), Friday (networking or affiliate lunch*), and Saturday (networking lunch prior to the NCACC Business Session). *This does not include Friday’s NCABCO Scholarship Banquet, which is a separate ticketed event.*

Dinner is included in the conference registration on Thursday only (the First Night Celebration, hosted by N.C. Cooperative Extension). On Saturday, registrants and guests may purchase a separate ticket for the President’s Reception and Banquet.

Grab-and-go meals will be available for each breakfast and the Friday lunch.


Parking

Parking is available at each hotel. Expect a daily charge.

Parking is available in a city parking deck off Nutt Street that adjoins the Wilmington Convention Center with the Embassy Suites. There is a $13 maximum daily fee. Information on this deck is available here.


Getting Around

Transportation (bus or shuttle service) will be provided for registrants to any optional host county tours. Transportation is not provided to the County Invitational Golf Tournament at Beau Rivage.

Shuttle service is provided between the Hotel Ballast and the Convention Center (5 minute walk).

The Port City Trolley offers free transportation along a designated route in the historic downtown area. Learn more here.


Local Elected Leaders Academy Recognition Program credits

County commissioners who attend the Annual Conference will receive credits toward recognition at the Practitioner, Master or Mentor levels of the LELA Recognition Program. Additional credits will be awarded for attending a leadership workshop on Friday afternoon. For more information on the LELA program and recognition, click here.

Commissioners who have achieved a new level of recognition in LELA over the past year will be recognized for their commitment to learning during Thursday’s celebratory lunch and conference kick-off session.


What Happened to YouthVoice?

Due to uncertainty with the availability of COVID-19 vaccinations for the age demographic invited to participate in YouthVoice, NCACC decided during the planning process to suspend the YouthVoice program for 2021. It is the intent of NCACC to continue to offer leadership training and county-specific programming to youth leaders through 4-H Youth Leadership and Boys & Girls Clubs of North Carolina, NCACC’s partners on YouthVoice.